Basic Information Click here to begin the rental process on-line
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facility rental rates & regulations | |
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Basic Information Click here to begin the rental process on-line |
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Fee
schedule and Information for Civic Arts Education-Shadelands Arts Center
(Effective 05/01/08)) 111
N. Wiget Lane The
Civic Arts Education Shadelands Arts Center is located on N. Wiget Lane &
Ygnacio Valley Road in
Walnut Creek.
NON-REFUNDABLE
DEPOSIT:
$300 (Applies to Rental Fee) A
$300 deposit is required for all functions at the time of booking to reserve
your date. The deposit is
non-refundable and non-transferable if the event is canceled. REFUNDABLE SECURITY DEPOSIT: Deposit is due 90 days in advance of your scheduled event
1.
Reservations will be accepted one year in advance. We open a monthly calendar on the first working day of
each month. If your date is
available, you will be given a confirmed reservation when we receive the $300 non-refundable deposit. 2.
Mail your $300 non-refundable deposit to: Payment
may be Visa, MC, cash or checks made payable to CITY OF WALNUT CREEK. 3.
A contract and license agreement will be sent to you once your reservation is
confirmed with your deposit. These forms must be signed and returned to the Civic Arts
Office no later than 6 months prior to your date of facility use.. For
events that are scheduled with less than 90 days notice, the contract and
full payment 4.
Based on the information you have provided on the contact, we will
return a copy with the total amount due. This
completed copy is your USE PERMIT. Please
keep it. 5.
When your agreement is approved by the City of Walnut Creek, the balance of your rental
fees and the refundable security deposit must be received no later than 3 months prior to
your date of facility use. Click here to begin the rental process on-line Refunds
and Service fees will be handled as follows: 1.
4 months or more prior to use date – forfeit $300 deposit only. 2.
Less than 4 months prior to date of use – forfeit the total rental
charges listed on the Use Permit. MAILING
ADDRESS:
Restrictions are made and fees applied based upon who is using the facilities, when and for what purpose. The center is used by residents, non-residents, public, private and commercial groups.
Other Rental Info:
Auditorium Rates Include:
A fee of $15/hour is required for all events over 100 attendance.
A fee of $15 per hour is required for a second attendant for all social events over 100 attendance. Additional attendants may be required, at the City’s discretion, depending on the type of event and number of participants. Lighting Design (colored gels) for Auditorium - $245 Lighting Design (white spots) for Auditorium - $50 Service
fee for alcoholic beverages being served Rental fee for the use of the piano
(tuning fees are
additional) Rental fee
for the use of Slide Projector or Overhead Projector Rental fee
for LCD Lumens Projector (required for Power Point or
VCR) Dry
Board w/2 pens, eraser - $25 Flip
Chart, pad, 2 pens - $25 (extra
pad $15) Flip
Chart, Post-It Pad, 2 pens - $35
(extra pad $30)
SECURITY Security personnel shall be required for any rental activity deemed to be a private youth event taking place during evening hours. The security firm will be assigned by the City of Walnut Creek and the renter will be responsible for costs associated with providing these services:
“Private Youth Events” includes private event activities geared toward individuals between the ages of 14 and 21 but does not include events sponsored by not-for-profit organizations. “Evening Hours” applies to those events that begin at least one hour before dusk and/or extend past sunset. A
cleaning/Damage Deposit is due with all other rental fees.
Return of this deposit will be made by mail within 2-4 weeks
following your facility use. Any cost of extra cleaning of the facilities both inside and
outside or damages to floors, walls, furnishings, equipment and landscaping, or
overtime charges, will result in a deduction or forfeit of your deposit.
You will be billed for any damages not covered by your deposit. All
fees and use regulations are subject to change. Use
permits cannot be transferred, assigned, sublet or issued to minors. Gambling
in any form will not be permitted unless the applicant has received prior
approval from the City of Walnut Creek Police Department. Commercial
users may be required to produce a City of Walnut Creek Business License at the
time of application. Other
than guide dogs, animals are not permitted in the building. No
smoking is permitted anywhere inside of the Civic Arts Education Center,
including restrooms. All
deliveries and pick-ups must be scheduled during designated rental period. You
are responsible for the set up and removal of all decorations. Decorations must be of flame retardant material. The
use of nails, tacks, staples, etc. is prohibited. 3M (blue) paint trim tape is acceptable. Glass
enclosed candles may be used. Rice,
birdseed, glitter, and confetti is not allowed to be thrown inside or outside of
the premises. Your
choice of caterer must be approved by the facility manager prior to your event
Alcoholic
beverages may be consumed only with advance approval and payment of an Alcoholic
Beverage Service Fee of $60. Advance
approval may be obtained by indicating your intention to serve alcohol on your
contract. If
you plan to SELL alcohol, a license is required. Events involving exchange of monetary consideration (example:
purchase of meal ticket with any form of alcohol being served as a part
of the meal) requires: -Letter
of permission from the Walnut Creek Police Dept. -Permit
from Alcohol Beverage Control (ABC) ABC
will issue one day permits to non-profit groups who wish to sell beer, wine or
distilled spirits at fundraisers. The
alcohol permit must be prominently displayed during your event.
The attendant is required to check your license prior to allowing the
serving of alcohol at the event. Alcoholic beverages may not be served to minors. Alcohol may not be served at youth functions No
alcoholic beverages are allowed in the parking lot.
The fenced courtyard provides a garden-like setting. This provides a relaxed atmosphere, as well as a backdrop for your portrait. The wood parquet floor is excellent for dancing, and the adjustable lighting allows you to create a romantic atmosphere. The raised stage can accommodate seating a head table up to 15 people. The stage CANNOT be moved by clients. The catering kitchen comes fully equipped with a commercial stove (2 ovens, 6 burners), commercial size refrigerator, freezer, ice maker, commercial disposal, 3 compartment pot sink, electric steam table, 2-100 cup coffee urns, 2-100 cup thermal containers and a service entrance for loading and dumpster. The parking lot affords an ample supply of parking spaces. Handicap access is provided. Restrooms, sound and light room, water fountain, ticket office and pay telephone are located in the foyer area.
SERVICES PROVIDED A building attendant will be on duty in the Center during your entire use of the facility. The attendant will be available to open the facility, answer questions and check periodically with the person in charge of the event. The services of the attendant are not available for waiting tables, serving, your portion of the clean-up, etc. Tables and chairs will be set up prior to your event by our staff and put away following your event. You must provide us, in advance, a floor plan showing what arrangements you want. The building attendant will check the condition of the facility with the person in charge prior to their departure to determine if additional damage, cleaning, or overtime use has occurred. It is the responsibility of the building attendant to enforce all of the facility use regulations. If necessary, he/she will stop the serving of alcohol and/or clear the facility and end your event.
In Rental Hall:
In
Kitchen:
Outside Patio:
You
are solely responsible and answerable financially for any and all accidents or
injuries to persons or property resulting from your use of City facilities.
You shall be responsible for the control and supervision of all people in
attendance during your usage of the facility and shall take care to see that no
damage is done to the facility, and that everyone conducts himself in an orderly
manner. If
damages or behavior of your group warrant, your function may be stopped in
progress and you may be denied further use of the facilities.
Click here to begin the rental process on-line. For additional information: (925) 943-5846 or send us an e-mail. The Shadelands Arts Center and Civic Arts Education are programs of the City of Walnut Creek. |
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